POSITION DESCRIPTION

Chief Financial Officer

DATE:  11/1/2021                                  REVISED DATE: N/A

REPORTS TO:    Chief Executive Officer

BACKGROUND:

The Chief Financial Officer monitors, directs and implements the financial activities of the Housing Daytona Beach (HDB) while having direct supervision of the Finance, Human Resources, Procurement and IT Departments.  The HDB currently employs 45 employees with an Authority portfolio which includes:1337 Housing Choice Vouchers; 218 VASH Vouchers; 153 Mainstream Vouchers 335 Public Housing Units; 298 Project Based Housing Units; and 144 Mixed Finance Development/Tax Credit Units.  The HDB manages 335 Public Housing units that are currently embarking upon repositioning. 

In addition, HDB provides the following programs and services for its clients: Family Self Sufficiency; ROSS; LEAD Center; Homeownership; and Section 3.

POSITION SUMMARY:

Under the Direction of the Chief Executive Officer (CEO), the CFO will plan, organize, lead and direct services and activities of the Finance, Human Resources, Procurement and IT Departments. The CFO manages the day-to-day operations and staff associated with the identified activities. They include: financial management, accounting, reporting, budgeting, and auditing functions; develops, implements and leads the Authority’s annual procurement plan; overseas and directs all aspects of IT activity for assuring network security and integrity, use of hardware and software and help desk functions.

ESSENTIAL FUNCTIONS

• • Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans. 
  • Works with the CEO and other management staff to develop the annual operating budget.
  • Works with the CEO to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and 3) monitoring compliance. 
  • Supervises all financial activities; maintains an efficient management control and reporting system to reflect total performance cost; and maintains various financial records and prepares periodic reports for internal use by the Board of Commissioners and to ensure compliance with HUD requirements. 
  • Analyzes operating budgets to ensure compliance and to maintain effective fiscal control for all Housing Authority programs; oversees budget amendments as necessary; makes appropriate ledger adjustments and estimates available funds; and interprets, implements and monitors accounting systems to ensure compliance with federal regulations. 
  • Ensures the overall Housing Authority budgets reflect sound fiscal management and that all costs are prorated according to Federal fiscal policies.
  • Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
  • Establish and supervise the maintaining of required computerized accounting systems (A/P, TAR, Payroll, General Ledger, etc.) for all Housing Authority programs, and affiliated non-profit businesses.
  • Ensures that the cash position, cash needs and anticipated receipts from all sources are known at all times and that sound fiscal judgment is exercised in utilizing these funds. 
  • Ensure an accurate monthly and yearly financial close, with any necessary review, accruals, and analysis 
  • Prepares year-end reports; prepares annual Financial Data Schedule submission to HUD, reviews report and makes recommendations as appropriate. 
  • Supervises staff processing entries posted to general ledger entry to ensure completion and accuracy of information. 
  • Authorizes the investment of idle funds; ensures an adequate return on investments while maintaining funds’ safety and liquidity; and prepares periodic reports on agency investments and securities for presentation to the CEO and Board. Requisitions all funds and proceeds from all sources after full analysis of the cash needs and requirements for the requisition period.
  • Oversee all required financial reports for all Housing Authority programs and affiliated nonprofit businesses. 
  • Periodically evaluates overall financial progress of all Housing Authority affiliated nonprofit businesses; makes recommendations to the CEO regarding any improvements that are necessitated to meet the Housing Authority’s goals and objectives. 
  • Reviews audit reports and follows up with the appropriate department head to ensure that corrective action is taken. 
  • Oversees insurance plans and health care coverage analysis. 
  • Oversee the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) assuring all are in accordance with federal regulations.
  • Supervises, trains, assigns and assists Accounting Department staff; ensures that departmental personnel are in compliance with the Housing Daytona Beach policies and procedures, and US GAAP/GASB. 
  • Attend monthly meetings of the HDB’s Board of Commissioners to report financial status to the Board. 

• The above duties are intended to describe the general content of and requirements for the performance of this job. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities or requirements 

QUALIFICATIONS

Education: Bachelor’s degree in accounting or related field from an accredited college or university or equivalent work experience and Certified Public Accountant (CPA) license required. Master’s degree is preferred in accounting and/or finance preferred.

Experience: Three to five years of accounting experience in affordable or public housing and management experience with the day-to-day financial operations of an organization of at least 50 employees, or with a CPA firm advising such businesses. 

Five years of direct HUD and/or Housing Authority experience preferred. Any equivalent combination of education and experience determined to be acceptable.

COMPENSATION AND HOURS

This is a full-time regular exempt position with benefits. The salary range for this position is depending on experience. Hours are Monday through Friday 8:30 AM–5:00 PM.  Flexible/remote work schedules are an option with the successful completion of the probationary period.

PHYSICAL DEMANDS AND WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

SPECIAL REQUIREMENTS

1. Must possess a valid FL Driver’s License to operate a vehicle from the HDB pool.
2. Must be insurable by the Authority’s fleet insurance carrier. 
3. Must be bondable.

TRAVEL

Travel may be required.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Daytona Beach Housing Authority is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.